An attendance management system removes the hassle of recording employees’ working hours manually. It automates the entire procedure of attendance marking and brings ultimate benefits to field organization. By using the system, managers can get an overview of the strength available and delegate tasks to the team accordingly. 

 

The use of the Attendance Management System is vast and when we comply it with payroll and other HRMS software, its usage becomes exceedingly large. This guide is all about the attendance management system and how one can utilize it to gain extensive benefits. If you are interested in learning, just scroll further. 

What is an Attendance Management System?

An attendance management system is full of dynamic capabilities that help field employees mark their attendance on the go. Employees are only required to use their mobile phones to mark themselves available upon reaching the task’s sites. Managers on their web apps receive notifications every time an employee records their clock-in.

 

The system eradicates the need to use paper-based, spreadsheets and other manual methods that lead to errors and inaccurate attendance records. It stores 100s and 1000s of field employees’ attendance in one place, thus avoiding the inconvenience of finding data from different hardware and registers.

Robust Features of an Attendance Management System

Do you know what makes an attendance Management System Unique? Well, it’s none other than its features. It is equipped with various capabilities that enable attendance marking on the move. Explore further to learn about the same. 

  1. Geo-tagged Attendance marking

Whenever an employee marks their attendance after arriving at the client’s site, this feature captures their geocoordinates such as latitude, longitude, and time of the location. These coordinates are provided to managers so that they can validate employees’ presence at the supposed location. As employees are already aware that their attendance is recorded from specific locations only, they avoid making buddy punching and time theft.

  1.  Visual Verification

Visual verification is an improved version of geo-tagged attendance marking. This feature not only captures geocoordinates but also the image of the place and the employee. After analyzing the pictures and latitude and longitude, managers confirm employees’ availability. Field companies with 1000s of employees scattered to multiple projects at multiple locations can significantly look for this option. Because it adds more credibility to the clock-in information received. Most expense management systems also use visual verification to validate employees’ availability at the restaurant where they upload a bill for having lunch with clients. 

  1. Analytical Dashboard

It is important to have an analytic dashboard on an attendance management system. By getting just a glimpse of it, you can better learn about the total strength available. Besides, getting complete visibility over who is on duty, off duty, reachable, unreachable, or on leave, turns out to be more convenient than ever. The visibility also moves one step further with the working together of attendance and task management software. Using both means you can track employees task status i.e., pending, completed, or in progress. 

  1. Individual Leave Data

Employees can generate reports on all employees’ leave data. Consequently, they can understand leave trends, most repeated leave types, and employees with a higher number of leaves. However, employees receive their individual leave data, i.e., how many leaves they took on which day and what balance they are left with. This resists them knocking at managers for updating their leave balance. The software auto-updates the leave balance of individual employees just after managers approve their time-off request. 

  1. Biometric Support

Field employees cannot always attend the office to mark their attendance on the biometric system. Their tasks at different locations made them do so. However, when they have biometric support on their mobile phones, they can simply put their thumb or finger impression and let the app record their attendance. It also does not restrict employees to be located specifically at the office. An attendance tracking software with biometric support eases the attendance management procedure and helps employees sign attendance on the go. 

  1. Attendance Regularization

Attendance regularization is another pivotal feature found in the attendance management system. It allows employees to request regularization and managers to regularize attendance on the move. For instance, if an employee works on day-offs but managers forget to record their leave as the working day. Therein, the employee can ask for attendance regularization. They can submit the request with actual working hours. Managers can validate it and therefore rectify their attendance. 

To Sum it Up!

The attendance management software has a hoard of benefits connected with it. With its geotagged attendance marking, biometric support, and analytical dashboard, you can seamlessly manage your employees’ attendance. You may work on more Business-Driven Activities than on making manual clock-in/clock-out entries. 

Tracko Field is one such attendance management system that can help you achieve all these core benefits. It also offers an MR reporting system for the healthcare industry. By using the system, healthcare managers can easily track their medical representatives’ attendance, days off, and working hours. 

Except these, they will get attendance overriding, attendance task linking, facial recognition, etc. All these let them automate the way attendance is marked and recorded.

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